Exin-PRINCE2 Practitioner Set 3

They control the receipt, identification, versions, storage and issue of all project products within the company's projects. They already exist within the organization and have been with the company for many years. They will ensure compliance with all company policies and procedures. They perform a quality assurance function across all projects. They have knowledge of the organizational standards that will be applicable to the project.

Retain because he accepts that outsourcing is the best solution. Replace with 'Director of Finance Division' because she can ensure a cost-conscious approach to the project that gives value for money. Retain because he has the right level of authority to be able to control the strategic nature of the Outsourcing project. Add 'Director of Finance' because she understands the operation of the Information Technology Division and the Facilities Division. Replace with 'Payroll Manager' because he is a very experienced and efficient qualified accountant.

Retain because he provides the outsourcing resources required to support the project. Replace with 'Director of Research and Development' because she deals with both the Information Technology and the Facilities Divisions and can make sureher division's needs are specified. Remove because he has no authority to commit user resources. Add 'Hardware Manager' because he provides computer hardware to all business functions and will be impacted by the outcome. Retain because he will be providing support to the Information Technology and Facilities teams during the project.

Retain because she is responsible for the design of the future Information Technology organization and working practices. Add 'Director of Facilities' because he is responsible for the design of the future organization, processes, systems and operation models for Facilities. Add 'Hardware Manager' because he provides computer hardware to all business functions and will be impacted by the outcome. Remove because she only represents the Information Technology Division. Replace with 'Director of Facilities' because he supports the initiative and has many ideas about how to improve the service.

Remove because he will be impacted by the project and therefore represents a user. Replace with 'Project Manager' because this is a simple project that does not require additional business assurance. Add Outcome Consultants' because they carried out the feasibility study. Add 'Director of Finance Division' because she is responsible for checking that any supplier and contractor payments are authorized. Retain because he is familiar with the Ministry of Food Hygiene business strategy, the business level risk assessment and the Business Case standards.

Retain because he has a professional facilities qualification and so is in a position to specify the needs of his division. Retain because he will be able to advise on many of the products that will enable outsourcing to happen, such as the 10-year outsourcing service contract. Retain because he is well-regarded within the Ministry because of the efficiencies, superb service and savings he has achieved in the Facilities Division. Add 'Outcome Account Manager' because he will advise on potential changes and their impact on the integrity of the project's products. Remove because he is involved with the project and is therefore NOT independent.

Retain because they are both very positive about outsourcing the selected business functions. Retain because their divisions will be the major users of the outsourced services and they can provide the user perspective on the impact of any proposedchanges. Remove because neither of these individuals are from the business functions to be outsourced. Retain because selecting only one of them may cause unnecessary conflict. Retain because they are able to help identify stakeholders and their communication requirements.

Have business, user and supplier stakeholder representation ✘ Never be reviewed as members should stay with the team for the duration ✘ Ensure appropriate governance by defining responsibilities for directing, managing and delivering the project and clearly defining accountability at all levels ✘ Have an effective strategy to manage communication flows to and from stakeholders ✔

Ensures the project provides value for money ✘ Ensures the requirements for the project are defined ✘ Ensures the products produced meet the desired quality ✘ Represents the users of the product ✔

Authority, Credibility, Commitment, Availability ✘ Authority, Credibility, Delegation, Availability ✘ Authority, Availability, Connections, Delegation ✘ Authority, Credibility, Connections, Delegation ✔