Personal Assistant To Managing Director Vdot solutions

About Vdot Solutions

Job Description

Job Description and Roles & Responsibilities: Administrative Support: Managing calendars, scheduling appointments, and meetings. Handling correspondence, including emails, letters, and memos. Preparing documents, reports, and presentations. Maintaining office filing systems. Answering phone calls and managing inquiries. Travel Arrangements: Arranging travel itineraries and making reservations. Handling travel expenses and reimbursements. Event Organization: Planning and coordinating meetings, conferences, and events. Preparing agendas, materials, and presentations. Other Duties: Taking meeting minutes. Researching information and preparing summaries. Assisting with personal errands. Maintaining confidentiality. Skills and Qualifications: Communication Skills: Excellent written and verbal communication skills are essential for drafting emails, taking notes, and interacting with stakeholders. Organizational Skills: Strong organizational skills are needed to manage multiple tasks, prioritize deadlines, and maintain accurate records. Time Management:Effective time management skills are crucial for meeting deadlines and ensuring smooth operations. Problem-Solving Skills:The ability to identify and resolve issues efficiently is important. Technical Skills:Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software is often required. Experience:While some roles may accept candidates with limited experience, prior administrative experience is often preferred. Education:A high school diploma or equivalent is typically required, and some roles may prefer a degree in business administration, office management, or a related field. Job Types: Full-time, Permanent Benefits: Cell phone reimbursement Paid sick time Schedule: Day shift Morning shift Performance bonus Work Location: In person,