Executive Assistant To Senior Leader Tata Electronics

About Tata Electronics

Job Description

Job Summary: We are seeking a highly organized, dedicated, and motivated Executive Assistant to provide comprehensive administrative support to a Senior Leader. The ideal candidate will possess a proven track record of working with senior leadership, demonstrating exceptional communication skills, and maintaining the highest level of confidentiality. This role requires a proactive individual who can anticipate needs, manage complex schedules, and handle diverse tasks with efficiency and discretion. Responsibilities: Calendar Management: Manage and coordinate complex calendars, scheduling appointments, meetings, and travel arrangements with meticulous attention to detail. Communication Management: Screen and prioritize incoming calls, emails, and correspondence, ensuring timely and professional responses. Travel Arrangements: Arrange domestic and international travel, including flights, accommodations, and ground transportation, ensuring seamless and efficient travel experiences. Meeting Preparation: Prepare agendas, presentations, and meeting materials, ensuring all necessary information is readily available. Expense Management: Process and reconcile expense reports, ensuring accuracy and adherence to company policies. Project Coordination: Assist with special projects and initiatives, conducting research, compiling data, and preparing reports as needed. Confidentiality: Maintain the highest level of confidentiality regarding sensitive information and business matters. Relationship Management: Build and maintain positive relationships with internal and external stakeholders. Documentation and Filing: Maintain organized and efficient filing systems, both electronic and physical. Ad-hoc Support: Provide general administrative support as needed, including handling mail, ordering supplies, and managing office logistics. Qualifications: Bachelor's degree preferred. Minimum of 4+ years of experience as an Executive Assistant, with a significant portion of that experience supporting Senior Leader. Demonstrated experience working directly with Senior Leader is mandatory. Exceptional organizational and time-management skills, with the ability to prioritize and manage multiple tasks simultaneously. Excellent written and verbal communication skills, with a professional and polished demeanor. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong problem-solving skills and the ability to work independently. Ability to maintain composure and professionalism in a fast-paced environment. High level of discretion and confidentiality.,