Executive Assistant To Director Pathways Consultant

About Pathways Consultant

Job Description

Executive Assistant to Director, is a professional role that provides administrative, logistical, and operational support to a company director or other high-level executive. This position involves tasks like managing schedules, coordinating meetings, handling correspondence, and preparing reports, all to ensure the smooth functioning of the director's office and the efficient execution of their responsibilities. Here's a more detailed look at the role:Responsibilities: Scheduling and Calendar Management: Managing the director's calendar, including appointments, meetings, and travel arrangements. Meeting Coordination: Preparing meeting agendas, coordinating venues and materials, and taking minutes. Communication: Handling emails, phone calls, and other communication, prioritizing tasks and ensuring the director receives timely and relevant information. Travel Arrangements: Booking flights, hotels, and other travel logistics. Administrative Support: Typing, dictation, spreadsheet creation, faxing, and maintaining filing systems and contact databases. Report Preparation: Preparing reports, presentations, and other documents for the director. Confidentiality: Handling sensitive information with discretion and maintaining confidentiality. Event Planning: Organizing internal and external events. Key Skills: Organizational Skills: Being highly organized and detail-oriented to manage multiple tasks effectively. Communication Skills: Excellent written and verbal communication skills for interacting with various stakeholders. Interpersonal Skills: Ability to build strong working relationships with the director and other team members. Time Management: Ability to prioritize tasks and manage time effectively to meet deadlines. Problem-solving Skills: Ability to identify and resolve issues independently. Computer Proficiency: Strong proficiency in using various software programs, including Microsoft Office Suite. Job Types: Full-time, Permanent Benefits: Cell phone reimbursement Health insurance Paid sick time Provident Fund Schedule: Day shift Fixed shift Morning shift Performance bonus Yearly bonus Experience: Executive director: 2 years (Required) Work Location: In person,