Executive Assistant B B BANTHIA FINANCE PRIVATE LIMITED

About B B BANTHIA FINANCE PRIVATE LIMITED

Job Description

Department: Executive Office

Location: Panvel

Reports To: Managing Director

Job Summary:

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive support to the Managing Director (MD). The ideal candidate will ensure the smooth operation of the MDs office by handling a wide range of administrative, communication, and coordination tasks with efficiency, confidentiality, and discretion.

Key Responsibilities:

• Manage the MDs calendar, schedule meetings.
  
  
• Act as the first point of contact for internal and external stakeholders on behalf of the MD.
  
  
• Prepare reports, presentations, correspondence, and meeting materials.
  
  
• Organize and coordinate executive meetings, including agendas, minutes, and follow-ups.
  
  
• Monitor and respond to emails and communications, prioritizing urgent matters.
  
  
• Liaise with senior management, department heads, clients, and partners.
  
  
• Handle confidential documents and information with discretion.
  
  
• Assist with strategic initiatives, project tracking, and internal communications.
  
  
• Manage office tasks related to the MDs responsibilities (e.g., expense reports, filing systems).
  
  

Requirements:

• Proven experience as an executive assistant or similar role supporting C-level executives.
  
  
• Bachelors degree in Business Administration, Management, or a related field (preferred). (MBA Intern are welcome)
  
  
• Excellent verbal and written communication skills.
  
  
• Strong organizational and time-management abilities.
  
  
• High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  
  
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
  
  
• Professional demeanor and interpersonal skills.