Executive Assistant MZM Legal LLP

About MZM Legal LLP

MZM Legal is a full-service law firm in India with a highly motivated team with two fully functional offices in the cities of Mumbai and New Delhi. Established in 2005 by Mr. Zulfiquar Memon, the cornerstone of MZM Legal’s practice has been the development of deep and personal relationships with the clients to holistically understand their requirements in the face of significant legal challenges and provide bespoke legal solutions. MZM Legal is recognized as the India’s leading firm providing a full spectrum of white-collar crime solutions including preventive compliance, defense, strategy, and prosecution. In the Indian context, MZM is a distinctive firm as it provides both advisory and litigation services and provides expert assistance to clients in Government and Prosecutorial Investigations.MZM Legal has had the privilege of advising and defending clients on some of India’s most complex and large scale investigations conducted by India’s premium investigating agencies such as CBI, ED, SFIO, EOWs and ACBs of different Indian states. MZM Legal’s is widely recognized for its disputes practice. It has a combination of highly-skilled, proficient, dynamic individuals having vast experience in handling a full range of dispute resolution and litigation issues ranging from negotiation, mediation, conciliation and conflict resolution to robust courtroom strategy and is best known for ideating innovative solutions to address atypical disputes facing its Clients. The team has developed a significant experience over the years in advising and handling complex, high-value and sensitive International Commercial Arbitrations, Investor-State and Ad-Hoc Arbitrations, International Commercial Disputes arising in wide ranging industry sectors. Amongst other varied practice areas, MZM Legal in last few years has also developed a robust Restructuring & Insolvency and Corporate Litigation practice. MZM Legal’s is know for providing practical and bespoke solutions.

Job Description

Experience Min 2-5 Years

Age Criteria – Between 27 to 40 years

Work Days – Monday - Saturday

Timings – 10:00 am – 7:00 pm

Female Candidate Only

Joiner - Immediate

 

Job purpose:

We are looking for an Executive Assistant who brings in a minimum of 02 years of relevant

expertise with a Pleasing Personality and Good Communication skills, and Secretarial support to the Senior Partner.

 

Job Description:

• Preparing Daily Calendar.

• To provide administrative services including diary management, organizing internal and external meetings, planning events and teleconferences, organizing Domestic & International travel including visa processing, arranging accommodation, preparing travel itineraries, correspondence and prioritizing emails.

• Preparing Agenda #Carry out all the tasks allotted by the Senior Partner like reading, drafting letters, collecting & analyzing information, and initiating communication.

• Report directly to Senior Partner and act as a point of contact for all internal as well as external contacts.

• To work closely with the Senior Leadership Team through regular correspondence, arrange meetings, and prepare briefing materials.

• To provide administrative support in the delivery of assignments and initiatives on behalf of the office as and when required like follow-up and completion of departmental work plans.

• To ensure all correspondence and relevant materials are produced in a timely and accurate manner.

• To coordinate departmental reports and documentation for the Board meetings.

• To coordinate, attend and take minutes for the meetings and any other relevant meetings.

• To follow up on action points from meetings on behalf of the SP.

• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the SP's ability to effectively lead the firm.

• Internal and external communication related to MP's office.

• Always maintain confidentially and privacy in respect of these and any other communications that are necessary and appropriate for the discharge of the role and responsibilities.

 

Other Responsibilities:

• The flexibility to work additional/out of hours if necessary to fulfil the requirements of the role and meet the business need.

 

Job Skills Set:

• Bachelor’s degree in any stream.

• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners.

• Excellent writing, editing, grammatical, organizational, and research skills.

• Excellent management, time-management, and problem-solving skills.

• Excellent administration and secretarial skills.

• Proficiency in Windows, including Outlook, MS Word, EXCEL and PowerPoint.