EA To Director  Circular Angle

About Circular Angle

We are a consulting firm focusing on creating simple , sustainable and scalable solutions to HR business challenges that our clients face. We are single minded in our  focus on creating measurable value for our clients. It is our priority that we be satisfied with the quality of the outcomes even before we would ask our clients this question. People related challenges require a holistic perspective and an overall context of the industry and company. Thus we need a circular view of the challenge at hand. However they cannot be resolved unless there is strong focus on managing the change. Hence an angular element. We therefore call ourselves Circular Angle.

Job Description

EA to Director 

Years of experience :- 3 to 6 Years
Budget:- 10 LPA max
Notice period:- 30 Days
Location :- Mumbai

Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of his day-to-day affairs, and most effective use of his time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director’s absence.

Role Requirement 
 Any Bachelor's / MBA(Preferred)
 Minimum 3 years in a similar role
 Should be open to travel pan India / Abroad

Must Have

•  Excellent MS Office knowledge
•  Outstanding organizational and time management skills
•  Outstanding verbal and written communications skills
•  High level of Discretion and confidentiality

Responsibilities

•  Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary
•  Manage Director’s travel arrangements (including visas/accommodation).
•  Maintain records of Director’s contacts.
•  Processing and drafting Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director.
•  Screen calls, enquiries and requests, and deal with them when appropriate.
•  Engage with teams to understand issues, challenges, update to project plans and then organise meetings to resolve them
•  Proactively engage with a set of clients and try to set meetings etc
•  Ensure that urgent enquiries and emerging issues are brought to the Director’s attention
•  Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
•  Produce documents, briefing papers, reports, and presentations for the Director.
•  Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers
•  Assist in the preparation of agendas and capture salient points, decisions, action items and status in meetings such as Client meetings, Project Meetings
•  Support the MD to manage information exchange and ensure effective communication occurs across key stakeholder groups
•  Perform tasks that will free up the MD’s time
•  Meet and greet visitors at all levels of seniority.
•  Other duties, consistent with skills and experience, as directed by the MD