Accountant Cum Admin IMPACT HR AND KM SOLUTIONS

About IMPACT HR AND KM SOLUTIONS

Job Description

Accounting & Financial Management:

• Bookkeeping & Record Keeping:

  • Maintain accurate and up-to-date financial records, including ledgers, journals, and subsidiary books, making sure all transactions are recorded correctly and on time.

  • Organize and maintain proper financial documentation, both physical and digital, for easy retrieval and audit purposes.

• Accounts Payable (AP):

  • Process vendor invoices, ensuring proper approvals and accurate coding to relevant accounts.

  • Prepare and process vendor payments, making sure they're disbursed on time and reconciling vendor statements.

• Accounts Receivable (AR):

  • Generate and issue invoices to clients for services or goods.

  • Monitor outstanding receivables, follow up with clients for timely collections, and accurately process customer payments.

• Bank & Cash Management:

  • Perform daily, weekly, or monthly bank reconciliations, ensuring accuracy between bank statements and internal records.

  • Manage petty cash, handle cash transactions, and ensure proper reconciliation.

• Statutory Compliance:

  • Assist with the preparation and filing of various tax returns, including GST (Goods and Services Tax), TDS (Tax Deducted at Source), and Income Tax, ensuring adherence to Indian tax laws and deadlines.

  • Help prepare documentation for audits (internal and external) and liaise with auditors as needed.

• Financial Reporting Assistance:

  • Support the preparation of basic financial statements, such as Profit & Loss statements and Balance Sheets, under the guidance of senior management or consultants.

  • Assist during month-end and year-end closing processes.

II. Administrative & Office Management:

• Office Operations:

  • Manage general office administration, ensuring a smooth workflow and an organized work environment.

  • Oversee office supplies inventory, placing orders and making sure everything is available when needed.

  • Handle incoming and outgoing mail, couriers, and general correspondence.

• Reception & Communication:

  • Greet visitors, answer and direct phone calls, and manage general email inquiries professionally.

  • Provide administrative support to management and other departments as needed.

• HR Support (Basic):

  • Maintain basic employee records (attendance, leaves, personal information).

  • Assist with basic payroll data collection (e.g., attendance data for processing).

  • Support the onboarding of new employees by preparing necessary paperwork and setting up workspaces.

• Vendor Management:

  • Liaise with various service providers (e.g., internet, utilities, cleaning services) to ensure smooth operations.

• Document Management:

  • Maintain an organized filing system for all administrative documents, contracts, and records.