Admin Executive

Job Description

As an Admin. Executive you will be responsible for ensuring smooth functioning of the office by providing high level administrative support to executives in the workplace, such as taking calls, scheduling meetings, managing executive requests, and executing day-to-day activities. You will also oversee office functions and supervise lower-level office employees.

Responsibilities and Duties:

Greeting the guest/ customer at the office
Maintaining administration and operation records in an organized manner
Updating appointment calendars and schedule appointments/ meetings
Sorting daily deliveries/ mail/ couriers based on priorities
Assisting the HR team in recruiting activities such as scheduling interviews, onboarding candidates, etc
Assisting, conferring and coordination CXO’s and departmental heads
Answering all incoming calls and redirecting to the correct department
Scheduling appointments and organizing meetings
Maintaining appointment diary either manually or electronically
Liaisoning with internal and external agencies for smooth administrative functioning
Supervising the housekeeping department and preparing a list of stock
Coordinating with the housekeeping staff for daily activities
Giving information about the services and products of the organization.

Attributes required:

Physical Hygiene
Etiquette & Good Manners
Cheerfulness
Problem Solver

Job Requirements:

Bachelor’s degree in Commerce/Arts or its equivalent
Min 1 year of proven experience in a similar role
Excellent communication and interpersonal skills are a must
Fluency in spoken and written English with excellent grammar
Proficiency in MS Office is a must
Excellent organisational and time-management skills
Quick-thinking, planning, coordinating, and executing skills
Willingness and enthusiasm to learn new things every day
Flexible in Timings

Apply for this job