Admin Executive

TransForm Solutions is a World-Class Business Processing Firm offering custom operations and back office services and solutions to organizations globally. We maximize your efficiency and reduce your cost by taking care of your non-core business functions, so you can refocus your time and resources where it counts.  

TransForm’s high touch approach to engagements has garnered customer loyalty and 95% customer retention rate for the company. With over 18 years of experience entrusted by 640+ clients, we believe in long-term partnerships!

Our clients range from global Fortune 500 to diverse small and medium-sized organizations (SMBs). We serve a wide range of industries and continue to invest in process and execution systems to deliver the highest quality output to our clients on-time, every time.

Our clients not only benefit from our extensive experience with over 1500 projects and proven processes, but also from our world-class infrastructure and industry certifications including ISO 9001 (quality management) and ISO 27001 (security).
 

Responsibilities and Duties:

• Greeting the guest/ customer at the office
• Maintaining administration and operation records in an organized manner
• Updating appointment calendars and schedule appointments/ meetings
• Sorting daily deliveries/ mail/ couriers based on priorities
• Assisting the HR team in recruiting activities such as scheduling interviews, onboarding candidates, etc
• Assisting, conferring and coordination CXO’s and departmental heads
• Answering all incoming calls and redirecting to the correct department
• Scheduling appointments and organizing meetings
• Maintaining appointment diary either manually or electronically 
• Liaisoning with internal and external agencies for smooth administrative functioning
• Supervising the housekeeping department and preparing a list of stock
• Coordinating with the housekeeping staff for daily activities
• Giving information about the services and products of the organization.

Attributes required:

• Physical Hygiene
• Etiquette & Good Manners
• Cheerfulness
• Problem Solver

Job Requirements:

Bachelor’s degree in Commerce/Arts or its equivalent
Min 1 year of proven experience in a similar role
Excellent communication and interpersonal skills are a must
Fluency in spoken and written English with excellent grammar
Proficiency in MS Office is a must
Excellent organisational and time-management skills
Quick-thinking, planning, coordinating, and executing skills
Willingness and enthusiasm to learn new things every day
Flexible in Timings